The IT Access Request Form is used to accurately provision access for both new and existing WPI accounts. Fully filling out the information requested in the form will ensure that IT provides necessary access for the account requested.

The form is needed to request the following for employees or contingent workers:

  • New Account
  • New Access
  • Modified Access

Requirements

  • Account Holder Name
  • Approvals from Supervisor, Department/Division (if different from supervisor), Information Analyst

Note

  • Please work with the Division of Talent and Inclusion - Human Resources - to complete the hiring process PRIOR to submitting this request.
  • IT highly recommends the candidate's alternate email address is included in Workday, as this is the only means of WPI account notification.

Request Account

Computer accounts and access are requested by the hiring department. This should occur at least ten business days prior to the individual's start date. Forms submitted less than ten business days prior to the anticipated start date may result in accounts and access provisioned after the individual's start date.

  • The hiring supervisor or the department head of the account holder completes and signs the IT Computer and Data Access Request Form
  • The form is emailed to the IT Service Desk
  • The IT Service Desk may be contact to inquire about account creation or access provisioning status

Account Creation and Access

  • After the candidate is moved to a "Hire" state in Workday, the account is created within seven days of the Workday "Hire Date."
  • Shortly after WPI account creation, basic user information, including username, appears in the Global Address List (GAL).
  • Only if the new hire has provided their personal email (i.e. social or other university) in Workday, an email communication will be generated to the alternate address with instructions to claim new WPI Account Credentials.
  • Access provisioned to birthright or other WPI systems is dependent upon the new hire completing the email communication instructions.

Account Extensions

Prior to Account Expiration

An email can be sent by the Supervisor to the IT Service Desk requesting an extension with the following information:

  • Account Holder's Username
  • New End Date

After an Account Expires

Active Job Record Exists

An email can be sent by the Supervisor to the IT Service Desk requesting an extension with the following information:

  • Account Holder's Username
  • New End Date

No Active Job Record Exists

  • Coordinate with Talent and Inclusion to add a Workday Record
  • Submit an IT Computer Account and Data Access Request Form to the IT Service Desk