The IT Access Request Form is used to accurately provision access for both new and existing WPI accounts. Fully completing the information requested in the form will ensure that IT provides necessary access. The form is not used for the initial account request. It is only needed for specialized access.

Account Provisioning is Dependent Upon Workday
Once the Workday hiring process and approvals are complete, automated account provisioning begins. Account creation and notification generally occur approximately 24-48 hours after the Workday hiring process completes. When the account has been created, the access requested on this form can be provisioned.

Account Creation and Access Provisioning Timeline

  1. After the Workday hiring process is complete, the account is created within seven days.
  2. Shortly after WPI account creation, basic user information, including username, appears in the Global Address List (GAL).
  3. Only if the new hire has provided their alternate email address (i.e. social or other university) in Workday, an email communication will be generated to that address with instructions to claim new WPI Account Credentials.
  4. Access provisioned to birthright or other WPI systems is dependent upon the new hire completing the email communication instructions.
  5. Additional access requested on this form is provisioned.

Requirements

  • Account Holder Name
  • Approvals from Supervisor, Department/Division (if different from supervisor), Information Analyst
  • Account Holder hiring is complete in Workday - status can be viewed by searching Workday for the name of the account holder, then clicking Hire process, and then clicking the process tab to see if the hire is complete.
  • IT highly recommends that the account holder's alternate email address is included in Workday, as this is the only means of WPI account notification.

Request Access

  1. The hiring supervisor or the department head of the account holder completes and signs the IT Computer and Data Access Request Form.
  2. The form is emailed to the IT Service Desk.
  3. The IT Service Desk may be contacted to inquire about access provisioning status.

Account Extensions

Workday End Date
All account extensions are dependent upon the end date being modified in Workday. After working with Talent & Inclusion to extend the end date, the hiring department may contact IT to confirm the extension information for the account.

Prior to Account Expiration

 After working with Talent & Inclusion to extend the end date, an email can be sent by the Supervisor to the IT Service Desk requesting an extension with the following information:  

  • Account Holder's Username
  • New End Date

After an Account Expires

Active Job Record Exists

After working with Talent & Inclusion to extend the end date, an email can be sent by the Supervisor to the IT Service Desk requesting an extension with the following information:

  • Account Holder's Username
  • New End Date

No Active Job Record Exists

  • Coordinate with Talent and Inclusion to add a Workday Record
  • Submit an IT Computer Account and Data Access Request Form to the IT Service Desk