About

Access

Workday is WPI's Enterprise Resource Planning (ERP) tool. Workday uses Microsoft Azure Single Sign-On for authentication, and therefore requires a WPI Email and Password.

Given the amount of sensitive data stored in Workday, WPI has enabled Multifactor Authentication (MFA) to ensure the data remains secure. IT recommends using the Microsoft Authenticator App on your mobile devices, especially when traveling abroad.

Features

Workday offers many features for ease of use. It can be accessed through a web browser or by using a mobile application. The basic functions in each module are available on both the web and mobile app versions. 

One of the great benefits of Workday is the data is live (always up to date) and transparent. Detailed Process History has provided absolute transparency for approvals, and enables users to see the status of their Workday requests.

Support

While Workday is one system, there are multiple modules within the tool to help us organize our support structure. The Workday Team is your first point of contact for all how-to related questions. The Workday Team is happy to set up appointments for one on one training, as well as departmental trainings.

How To Guides

The Workday Team has put together training guides and how-to articles. These can be found in the WPI Community Portal:

Access Workday Training Material from the WPI Community Portal

Training Classes

The Workday Team holds monthly training classes. These classes are posted to the Workday Training Calendar.

Functions

Human Resources and Payroll

The Human Resources and Payroll module tracks the employee record from the very start of their WPI career. Contact WPI's Talent and Inclusion team, talent@wpi.edu, for technical, personnel, or data issues.

Some functions within this module include:

  • Recruitment
  • Complete Employment Onboarding
  • Benefit Selection
  • Timesheets and Absence Requests
  • View and Update Personal and Contact Information

Finance

The Finance module covers all items related to budget and expenses. Contact WPI's Finance, finance@wpi.edu, department for budget data issues.

Some functions within this module include:

  • View and Manage Budget
  • Submit Expense Reports
  • Submit Purchase Orders

Student

We are in the process of implementing Workday for students. This will replace all Banner and Bannerweb functionality.